Dr Paul Grant Proposal Class Sample - Lots of Information and Wisdom

Certified Professional Grant Writing Course

Class Syllabus

Part 1 - Classroom Instruction (Individual)

* Terminology

* Phraseology

* Definitions

* Where Grants Are Found

* Assignments ( to consist of Fieldwork and Research)

* Receive Grant Writer's Trainee Certificate

Part 1 - Milestone (2 hours)








Part II - Fieldwork and Research (Group Project- 30 Days)

1. Contact Internal Revenue Service to request

a) Publication 557

b) SS-4 Application

c) Application 1023

2. Visit Public Library and ask for the Grants Section. Compile the following data: Name, address, contact person, phone number, type of grant, and range of grant.

*​ (50) Foundations Agencies (found within the state)

* (25) Government Agencies

* (25) Corporations 

Grant Writing Section I

(30 Days)

Instructions: Once the information has been complied; please refer to Grant request letter and reformat the letter as instructed in class. Once the letter has been formatted, please refer to instructions below. 

  • Make 100 copies of the letter
  • Address 100 envelopes to the 100 Agencies
  • Place the letters in the  addressed envelopes
  • Mail letters to Agencies


June 23, 2016

To Whom It May Concern:

Allow me to introduce you to our organization, PDI Veterans Repair, Incorporated. PDI is a 501 (c)(3) tax-exempt organization. Our program consists of Youth at high-risk, elderly care and housing for homeless veterans. We are requesting your RFP in order to seek funding from your organization. In addition, please place me on your mailing list. My email address is: [email protected]


William D. Paul

Part III Classroom Instruction and Review (2 Hours)

Group Assignment Review All Assignments and Proposals

Grant Writing Section II

1. Q. Are churches and ministries automatically tax exempt?

A. Churches are automatically tax exempt, and need not to file taxes nor report to the Internal Revenue Service. Churches must establish a separate 501(c)(3) called a Public Benefit 501(c)(3) in order to be eligible for 100% of grants.

2. Q. How many tax exempt organizations are there?

A. There are 28 plus 501(c) tax exempt organizations including 501(c)(3).

3. Q. Are churches eligible for grants?

A. Without the Public Benefit 501(c)(3), veteran organizations and churches are ineligible for 98% of grants.

4. Q. Can I receive a grant from governmental agencies without a 501(c)(3)?

A. Organizations must have a 501(c)(3) public benefit corporation to become eligible for governmental grants. This is also needed to obtain tax exemption, contributions, and private grants.

5. Q. Is there more than one type of non-profit corporation?

A. There are three types of non-profit benefit corporations:

1) Religious 2) Mutual 3) Public Benefits.

6. Q. What is a Corporation?

A. A corporation is person or legal entity who is incorporated in the state and who is authorized to transact business in the state. No one else may have its name. It can borrow, sue and file bankruptcy.

7. Q. What are Board of Directors?

A. The Board of Directors are the policy makers for the corporation. They cannot be sued, indicted, arrested or sentenced for any illegal act of the corporation.

8. Q. What does 501(c)(3)?

A. 501(c)(3) means; no taxes, and you can receive contributions and grants. You are exempt from federal, state, county, city, business license, sales and other taxes.

9. Q. What are grants, and what percentages can a corporation normally give to tax-exempt organizations?

A. Grants (free money): All corporations can give 5% of its net assets to Public Benefit corporations in order to maintain its tax-exempt status.

10. Q. How many dollars are available for Faith Based and Non-Profit organizations?

A. There are more than one trillion dollars in grants available to the Public Benefit corporations with a 501(c)(3). Only 2% of those dollars are available to the Religious Benefit 501(c)(3) and veteran organizations

11. Q. Is President Obama supportive of Faith Based and Non-Profit organizations?

A. The Obama administration, government, and the public and private sectors are all pro-church with the Public Benefit 501 (c)(3) in giving out grants.

12. Q. What percentage of grants are available for Faith Based and Non- Profit organizations?

A. 501(c)(3) Public Benefit tax exempt organizations can utilize 100% of all grants available.

13. Q. What percentage of grants are derived from the private sector?

A. 85% of all grants are derived from private sector.

14. Q. What is the average income of a CEO of a tax exempt organization?

A. The average income of a CEO of a tax exempt organization is more than $200,000.00 annually.

15. Q. Are there limits as to the amount of grants a Public Benefit corporation may receive ?

A. There is no limit to the amount of grants that a Public Benefit corporation may receive.

16. Q. What are the benefits of receiving grants?

A. With grants there are less liabilities than with loans.

B. Grants can provide much needed services to our communities through faith based and non- profit organizations, by utilizing Public Benefit tax exempt status without having to tax our church members

Grant Writing Section II Pre-Quiz

1. What is a Corporation?

a. An office

b. A person or legal entity

c. A non-person

d. All of the above

2. How many types of non-profit corporations are there?

a. One

b. Two

c. Three

d. Four

3. What are 501 (c)(3)’s and Grants?

a. A tax number from the IRS

b. A letter of determination

c. A letter of determination form the IRS and money you never pay back.

4. In 95% of all cases, can your organization receive grants, contributions and tax exemptions with a 501 (c)(3) public benefit?

a. Yes

b. No

5. Does your church pay taxes or report to the IRS?

a. Yes

b. No

6. What is a proposal?

a. A program

b. A short description of the organization and detailed description of the program.

7. What are Articles of Incorporation?

a. Policies and procedures of a corporation

b. Legal Documents

8. What are By-Laws?

a. Organization’s legal documents of the program

b. A resolution

c. Policies and procedures of the corporation

Grant Writing Section III


* ACRONYMS                    



A short description of the organization and a detailed description of the program or project


A name or a short description


The reason why you desire this program or project


To provide end results


To provide short-term and long-term go


The method or How-to


Something that is measurable


Your Outcome


Expense and Income or Revenue


Defrayed cost, Volunteer service or the assigned value of XXXXX


1. HHS                       12. AG                                                                    Assignment

2. HUD                      13. VRS                                   1. DEFINE ACRONYMS

3. DOD                      14. SRO                                  2. ASK FOR EACH PROGRAM BOOKLET

4. DOL                       15. TH                                    3. DETERMINE THEIR BUDGET/GRANT BUDGET

5. DHR                       16. PH                                   4. CURRENT GRANTS (RFP, RFQ, RFA)

6. PDI                         17. CPD                                 5. REQUEST EACH AGENCY TO PLACE YOU ON THEIR MAILING LIST

7. O                             18. PD

8. MH/MR/SA           19. ESG

9. JTPA                       20. PH 19

10. CDBG                   21. OMB

11. VA                          22. DOE 

Grant Writing Section IV

* Articles of Incorporation (Legal Documents)

* By-Laws (Policies of the Organization)

* 501 (c)(3) Letter of Determination



PDI Faith Based Initiative VETERANS ReP.A.I.R., INC

ONE: The name of the corporation is PDI, Inc. The address for the initial registered office is 500 Arba Street, Montgomery, AL 36104 . The corporation is organized pursuant to the Alabama, Nonprofit Corporation Code.

TWO: This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. The corporation is organized under the Nonprofit Public Benefit Corporation Law for charitable and educational purposes to aid the poor and disadvantaged individuals and families towards a life of self-sufficiency. The programs will consist of but shall not be limited to: Health Education, Substance Abuse Awareness and Prevention, Youth at High Risk, Counseling, Mentoring , Tutorial, Land Acquisition, Temporary Shelter, After School, and other programs to aid those in need.

THREE: The duration of this corporation shall be perpetual, no stock and shall have no members.

FOUR: The name and address of the registered agent of the corporation shall be:

William D. Paul (Signature) 500 Arba Street, Montgomery, AL 36104


(a) This corporation is organized and operated exclusively for Educational, Religious and Charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code.

(b) Notwithstanding any other provision of these Articles, the corporation shall not carry on any other activities not permitted to be carried on by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code.

SIX: The property of this corporation is irrevocably dedicated to Charitable and Educational purposes and no part of the net income or assets of the organization shall ever inure to the benefit of any director, officer or member thereof or the benefit of any private person.

SEVEN: On the dissolution or winding up of the corporation, its assets remaining after payment of, or provision for payment of, all debts and liabilities of this corporation, shall be distributed to a nonprofit fund, foundation, or corporation, which is organized and operated exclusively for, Educational and Charitable under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government for a public purpose. Any such asset not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is located, exclusive for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated exclusively for such purposes.

EIGHT :The Directors are elected in accordance with the Bylaws. A Director must be at least 18 years of age. The number of Directors shall be three (3).

Executed on August 19, 2005, the name, signature and residence address of the persons appointed to act as the initial directors and incorporators of this corporation shall be, In Witness Whereof, I have signed these articles and acknowledge same to be my act.

Name                                                                                            Signature                                                                      Address

William D. Paul                                                                       _____________________                                        500 Arba Street

President                                                                                                                                                                              Montgomery, Al 36104

Minister, Economic & Health Planner

Vice President                                                                         _____________________                                       111 Sunnybrook Road

Technical Advisor &                                                                                                                                                         Montgomery, Al 36111 Administrator

Secretary                                                                                  _____________________                                      121 Peachtree Street

Asst. Administrator                                                                                                                                                         Montgomery, Al 36116

Treasurer                                                                                 _____________________                                       32 Peachtree Street

Asst. Administrator                                                                                                                                                         Atlanta, Ga 63132








SECTION 1. Principle Office

The principle office of the corporation for the transaction of its business is located at the address found on page one (1) the Articles of Incorporation.

SECTION 2. Change of Address

The county/parish of the corporation’s principle office can be changed only by amendment of these By-Laws and not otherwise. The board of directors may, however, change the principle office from one location to another within the named county/parish by noting the changed address and effective date below, and such changes of address shall not be deemed an amendment of these By-Laws.

SECTION 3. Other Offices

The corporation may also have offices at such other places, within or without the State, where it is qualified to do business, as its business may require and as the board of directors may from time to time, designate.



The primary objectives and purposes of this corporation shall be for, educational and charitable purposes meaning of Section 501 (c) (3) of the Internal Revenue Code. The corporation purposes are outline within the Articles of Incorporation Page one (1) Number Two (2).

Click Here to Add a Title

501 (c)(3)



Grant Writing Section V






Cover Letter

Church On The Road, Inc.,

1029 Peachtree Pkwy N, Suite 152

Peachtree City, GA 30269


October 9, 2008

Dear Sir or Madam:

PDI, Inc is a 501 (c) (3) organization with an aftercare program. We are writing this

letter to obtain funds from your agency. Enclosed you will find the following:

                 1. Narrative

                 2. Program Description an Budget

                 3. Article of Inc.

                 4. By Laws

                 5. 501(c)(3)

                 6. Financial Statement

Again thank you in advance for your consideration.

William Paul



PDI, Inc. is a 501(c)(3) tax-exempt organization. The purpose of this proposal is to request an application for proposal in order to apply for funding. These funds would be utilized to implement an after school care program. This program will provide after school care for children between the ages of 6 to 17 years old in Montgomery County.

This program will provide tutorial, mentoring, computer literacy and counseling services. The program is designed to reach all aspects of a young person’s life and reinforce positive messages in each one. It will also provide educational, cultural, social and athletic activities to reflect their developmental levels and personalities.

The program will operate throughout the year, becoming a summer program when school is out.



This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. The corporation is organized under the Nonprofit Public Benefit Corporation Law for charitable and educational purposes. The program(s) will consist of but shall not be limited to: child care and after school program, pre-k, youth at high risk, ;and acquisition and other programs to aid those in need.


This program is designed to nurture the spirit, educate the mind, promote the development of the whole child, and to educate all children by stimulating the intellectual curiosity of each child from infants to age twelve (12). The program is designed to address the concerns of all families in our program. With the decrease of extended families, the increase in the rate of families moving, and more families experiencing stress, drug abuse and crimes; we have a concern that children in these families will experience high rates of delinquent behavior. Primary prevention and early intervention can help children increase coping skills and to emulate healthy behavioral patterns instead of negative ones. This program endeavors to lower the incidence of emotional disorders offering a balanced development program which stimulates each child’s intellectual curiosity and the desire for lifelong learning.

It also encourages self-esteem and confidence by recognizing the unique potential and worth of each child by reducing stress and promoting conditions that increase confidence and coping skills.

Finally, this program will provide developmentally appropriate programs that will stimulate each child’s intellectual curiosity and their desire for lifelong learning by providing various avenues of growth and development stimulation for infants, toddlers, preschoolers, and after schools, in a faith based environment.


We value the parents as the cornerstone of a successful and productive community. The proper growth and development of children within the family structure from prenatal to adolescence is a proven asset to any community. The parents of Faith Day Care, Inc will be culturally and economically diverse and take many forms. Our aim is to provide all children with quality child care service.


1. To provide quality, free or low cost child care for our parents

2. To promote socialization and the developmental language skills of each child.

3. To stimulate the Cognitive, Language, Gross Motor, and the Communication skills of each child.

4. To strengthen the family and to foster healthy growth and development of children from prenatal care to adolescence.

5. To support families in crisis.

6. To encourage bonding between the parents and the child.

7. To provide the community with a resource of effective family strengthening programs to encompass a holistic approach to child care.

8. To improve the child’s level of self-esteem.

9. To develop and implement promising programs that address early childhood education.


1. Obtain referrals from public and private agencies.

2. 6:30-7:30 AM-Children sign-in

  • Informal snack or light breakfast in order to meet the nutritional needs for some children who missed breakfast at home; Free Play time.
  • Conduct health checks daily to anticipate ill children.
  • Maintain and monitor daily records of attendance for each participant enrolled in the project.

3. 7:30-8:00AM-Clean-up and Sanitize.

4. 8:00 – 8:30 Increase the socialization skills of each child.

5. 8:30-8:45AM Clean-up and bathroom time.

6. 8:45-9:15AM Study Time.

7. 9:15-9:45-Show and Tell Time. To develop language skills, children are encouraged to bring items from home and discuss with the other children in the group. This is also a time for children to discuss upcoming events or events that have happened in their lives.

8. 9:45-10:15-Children are introduced to colors, shapes and number as related to the learning environment. Children are placed into learning center during this time.

9. 10:15-10:30 AM – Clean-up time. Our staff are cleaning up the centers while the children are utilizing the restroom and preparing for outside play (if weather permits).

10. 10:30-11:15AM-Outside Play (If weather permits) or Free Play

  • Children are taught discipline and required to observe classroom routines, and respect for material and equipment.
  • Children are taught self-help skills such as cleanliness and washing hands.
  • Children are taught cultural and creative expressions.

11. 12:00-1:00PM. – Nutritional meals are served to the children daily during “Lunch” time

12. 1:00-2:30PM daily. Children will have rest time.

13. 2:30-2:45 PM - Informal snack

14. 2:45- 5:00 Assessment period for teachers

  • Teachers will assess the skills of the children between the ages of 3-5 years old.
  • Children ages 4 to 5 will be involved in pre-reading, pre-writing, and math skill development.
  • Lesson plans and activities will be prepared according to age groups.
  • During “Free Play”; children with explore the use of the play centers such as sand table, dramatic play, puppets, etc.
  • During “Center Time”, children visit the various centers such as Block, Learning, Computer, Library, Science, etc.


The eligibility criteria for participation in the Program are that individuals live in a radius of 30 miles. For those parents who receive free or subsidized child care, he/she would have to qualify by attending school or work to receive a scholarship. As long as the parent(s) is in school or working, the scholarship will continue until the child reached public school age and/or is expected in the public school system.


  • To provide quality and affordable child care to parent (s).
  • To provide a variety of educational enrichment and enhancement programs for children and increase parent participation.
  • To increase the child self concept through cultural enrichment activities.
  • To provide all families with a means of getting Faith based learning for their children.
  • To provide an environment that is conductive to elevating a child to his/her fullest potential.


The Program Executive Director’s primary responsibility will be to oversee the program. The Program Executive Director will secure funding sources for various projects that will take place and will insure that the funds are spent appropriately. In addition, the Program Director will conduct program evaluations to insure that the project is conducted in accordance with the goals and objectives of the program.

  • Projected salary - $30.000.00 annually

The Administrative Assistant will be responsible for all front office duties. She will serve as a support for the Program Director and Teachers.

  • Projected salary - $18,000.00 annually

The day care providers/teachers (4) responsibilities will consist of but, not limited to providing various educational, enhancement, and enrichment programs or services. He/She will be responsible for developing and implementing programs that address early childhood education. He/She will maintain a file on each child /participant’s goals and their progress.

  • Projected salary: total of $ 50,000 annually (4) teachers

The Custodian will be responsible for the cleaning of the facility. The custodian will keep an inventory of all job related supplies needed and forward all request to the Administrative Assistant.

  • Projected Salary: $10,852 annually

After school teachers, will provide children with assistance in completing homework assignments. They will be available to assist the children in areas of difficulties. After school teachers, will maintain a report on the progress of each participant. Projected Salary: $12,000 annually (2) Tutors


The program will cost $210,000 for the following items:

Staff Services                                                                                                                                                             $120,852

These costs are for the Program Executive

Director ($30,000), the Assistant Program

Director ($18,000) and the Teachers ($50,000),

Custodian ($10,852) and after school teachers  ($12.000)

Office Equipment                                                                                                                                                    $12,000

Equipment needed to maintain the program includes:

TV/VCR, file cabinets, typewriters, adding machines,

copier, desks, picture, and computers with laser printers.

Office/Program Supplies                                                                                                                                      $6,500

Top quality supplies and materials need to be

purchased in order to provide children with the

quality child care.

Other                                                                                                                                                                             $20,000

Other equipment needed for the program includes:

Recreation equipment, signs, commercial carpet,

playground equipment, Library and resource supplies

and equipment, locks and lockers, water fountains,

kitchen and dining room equipment, and restroom


Rent/Utilities                                                                                                                                                            $21,600

Copying/Printing                                                                                                                                                    $500

To provide all children with access to information that

enhances their learning experiences through photocopied

printed materials. In addition, this allows material to view

by parents and others involved in the children’s lives.

Postage                                                                                                                                                                        $500

For external communication.

Subscription                                                                                                                                                              $200

To provide the children with reading,

writing, and craft material thru magazines

and newspapers.

Transportation                                                                                                                                                        $12,448

This includes the cost of $30,000 for (2) vans

and the drivers salary of $5,000. In addition to

transportation being provided to and from the

center, participants will be taken on monthly

field trips to sites within a 50 mile radius of the center.

Conference and training                                                                                                                                     $3,600

These expenses in include airfare fees ($1,100),

training seminars ($1,200) and statewide travel

at a rate of .21 per mile.

The teachers and directors will travel to meetings

and training seminars during the year. These

activities will add to the quality of the program

and will provide the innovative ideas for continued

education and the success of the program.

Insurance                                                                                                                                                                  $2,300

The annual cost to maintain proper coverage on

the facility and users.